How do I sign a non-disclosure agreement?

What will you find in this article?

• Getting started with signing: How to initiate the process from your email or 12Build.

• Signing yourself or having someone else sign: The choice between signing yourself or forwarding the request to an authorized colleague.

• The digital signing process: How to fill in your details and confirm the declaration via email.

• Access to documents: When the project documents are released to you.

• Downloading the declaration: Where to find the signed version.

Summary

You sign a non-disclosure agreement digitally via ValidSign after attempting to open the documents via a Request for Proposal or the project overview. You can sign yourself or authorize a colleague. After signing, the documents are released immediately or after manual approval by the General contractor.

Terms and Target Audience

This article is intended for subcontractors who have been invited to a confidential project. You need a valid email address for the verification step and, if you are signing on behalf of your company, the appropriate signing authority.

Step 1: Start from the request or 12Build

There are two ways to access the non-disclosure agreement:

1. Via the Request for Proposal (email): Click on Download ZIP or View Documents. You will be redirected to 12Build, where a notification immediately appears stating that a signature is required.

2. Directly in 12Build: Navigate to the Documents tab of the relevant project. You will immediately see the lock icon with the option to sign.

Step 2: Sign it yourself or have someone else sign it

In the ValidSign screen, choose who is authorized to legally bind the declaration:

• Sign yourself: Are you authorized? Click the Send email verification button.

• Have someone else sign: Are you not authorized to sign? Select another recipient from the list or manually enter your colleague’s name and email address. Then click Send email verification. 

Step 3: Sign the agreement digitally

The selected signatory will receive an email with the link “Sign Confidentiality Agreement.”

1. Click the link in the email (it may take a moment for the document to load).

2. Scroll through the entire text or use the navigation button to go to the signature field.

3. Enter your name and title. The date will be filled in automatically.

4. Click the blue “Sign” button.

5. On the next screen, click "Confirm" at the bottom to complete the process. 
   

Step 4: View Documents

Depending on the general contractor’s settings, the following will now occur:

• Immediate access: After the message "Thank you for signing," you can immediately view and download the documents.

• Manual release: The general contractor must first verify your signature. You will receive an email as soon as the documents have been made available to you. 

Step 5: Download the non-disclosure agreement

Should you require a copy for your records, you can locate and download the signed non-disclosure agreement in your Outbox once the process is fully completed.

Frequently Asked Questions (FAQ)

Question: Why can’t I see the documents yet after I’ve signed? Answer: The general contractor has likely selected “manual release.” You’ll need to wait for a confirmation email before the documents become accessible.

Question: Can I still withdraw a sent request for signature? Answer: If you selected the wrong colleague, you can often choose the option to have someone else sign the agreement in the project’s document screen.

Troubleshooting

• Symptom: I am not receiving the email from ValidSign.

  • Cause: The email has ended up in the spam folder or the email address was entered incorrectly.

  • Solution: Check your junk mail folder. If the email isn’t there, return to step 2 and verify the accuracy of the email address.