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How can I remove evaluations/evaluators from an evaluation list in the Evaluator?

As an administrator or initiator, you have full control over the composition of your evaluation lists. You can decide at any time to remove specific evaluations or individuals from a list, even after the process has already been initiated.

What will you find in this article?

  • Opening an evaluation list: How to access the specific list you want to edit.

  • Remove evaluators: Removing people who are required to complete an evaluation.

  • Delete evaluations: Removing the actual evaluation entries from the list.

Summary

You can delete evaluations or evaluators by opening the relevant Evaluation List and navigating to the correct category via the left-hand menu. Click the three dots next to the name or entry to select the Delete option. If the list has already been started, the relevant parties will automatically receive an email notification of this change.

Requirements and Target Audience

This functionality is available exclusively to users with the Administrator or Initiator role. Other user roles do not have permissions to make changes to compiled evaluation lists.

Open evaluation list

Before you can remove items, you must select the specific list you want to work in.

  1. Log in to the 12Build Evaluator.

  2. Go to the overview of your evaluation lists.

  3. Click the Open button next to the list you want to edit.

Remove evaluators

Use these steps if you want to remove a person who was assigned to complete an evaluation.

  1. In the opened project, click on Evaluators in the left-hand menu. 

  2. Locate the relevant person in the list.

  3. Click the three dots to the right of the evaluator.

  4. Select the Remove option.

Deleting evaluations

Use these steps if you wish to delete a specific evaluation (for example, of a particular supplier).

  1. Click on Evaluations in the left-hand menu.

  2. If necessary, use the filters on the left to quickly locate the correct evaluation. 

  3. Click the three dots behind the relevant evaluation row.

  4. Select the Delete option.

Note: If the evaluation has already been started, the system automatically sends an email to the initiator and the evaluator to inform them of the deletion.

Frequently Asked Questions (FAQ)

What happens if I delete an evaluator who has already submitted answers? Once the evaluator is removed from the list, they will no longer have access to the questionnaire. The progress for that specific link will be reset.

Can I undo a deletion? No, deleted items cannot be restored immediately. You will need to manually add the evaluator or the evaluation back to the list.

Troubleshooting

  • Symptom: I do not see the “Remove” option behind the three dots.

    • Cause: You likely do not have administrator or initiator permissions for this specific list.

    • Solution: Verify your user role with your organization’s primary administrator.

  • Symptom: The list has already been started, and I am concerned that participants are receiving unnecessary emails.

    • Cause: This is an automatic system feature designed to prevent confusion among evaluators.

    • Solution: If desired, you can inform the relevant people in advance so they know why they are receiving a cancellation email.