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How can I manage my questionnaires in the Evaluator?

As an administrator, you create master questionnaires that initiators can use for their project evaluations. A questionnaire is a collection of specific questions that together assess a supplier’s performance. Before you can fully configure a questionnaire, the individual questions must be created in the question library.

What will you find in this article?

  • Questionnaire overview: How to manage, duplicate, or search existing lists.

  • Creating a questionnaire: The steps to define a new list.

  • Link questions: How to determine the content of your questionnaire.

Summary

Questionnaires are managed via the Management > Questionnaires module. Here you can create new questionnaires, assign labels, and add questions from the library using the Edit function. A completed questionnaire becomes immediately available for initiators to use in their evaluation processes.

Requirements and Target Audience

This functionality is available exclusively to users with the Administrator role. Initiators can select and use these lists, but cannot modify the underlying structure or the linked questions.

Questionnaire Overview

In the overview screen, you have full control over all questionnaires within your organization.

  1. In the main menu, go to Beheer and select the Vragenlijsten option. 

  2. Filter: Use the search bar to quickly find a specific questionnaire by name.

  3. Actions: For each questionnaire, you have the following options:

    • Edit (pencil icon): Change the name or settings.

    • Duplicate: Create a copy of an existing list (useful for minor variations).

    • Delete: Permanently remove a list from the system.

  4. Overview: You can immediately see how many labels and questions are linked to each list.

Create a questionnaire

Creating a new list is the first step in structuring your evaluation process.

  1. Click the Add Questionnaire button.

  2. Enter the name of the questionnaire. Use a clear name so that initiators know what the list is intended for (e.g., "Subcontractor Evaluation - Structural Work").

  3. If necessary, link relevant labels to the questionnaire for better filtering in reports.

  4. Click Save. 

Add questions to the questionnaire

Once the list has been created, you need to populate it with content from the question library.

  1. In the overview, click the Questions button or the pencil icon next to the relevant list.

  2. You will be automatically redirected to the question management page.

  3. Select the desired questions and add them to the list.

  4. Check the order and weighting factors of the questions within the list.

Frequently Asked Questions (FAQ)

Can I edit a questionnaire that is already in use? Yes, but proceed with caution. Changes to an active questionnaire can affect ongoing evaluations and the comparability of historical data in your reports.

What is the point of duplicating a questionnaire? Duplicating saves time when you want to create a new list that largely matches an existing one. You then only need to add or remove the differing questions.

Troubleshooting

  • Symptom: I created a questionnaire, but the initiator cannot select it.

    • Cause: The questionnaire may not yet contain any questions or may not have been saved correctly.

    • Solution: Check whether at least one question is linked to the list and whether the list is visible in the management overview.

  • Symptom: I do not see the “Add Questionnaire” button.

    • Cause: You likely do not have administrator privileges.

    • Solution: Contact your organization’s main administrator to have your permissions verified.