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How do I delete an evaluation in the Evaluator?

As an administrator or initiator, you have the option to remove an evaluation from an evaluation list. This can be done both before a list is started and while it is already in progress. In the latter case, the parties involved will be automatically notified.

What will you find in this article?

  • Evaluations overview: How to navigate to the list of all current and scheduled evaluations.

  • Deleting an evaluation: The steps to permanently delete a specific evaluation.

Summary

To delete an evaluation, go to All Evaluations via the Evaluations menu. Here, you can select a specific evaluation and delete it. If an evaluation has already started, the evaluator and the initiator will immediately receive an email notification of this change.

Requirements and Target Audience

This feature is available exclusively to users with the Administrator or Initiator role. If you have a different role, you do not have the permissions to delete evaluations belonging to others or from central lists.

Evaluations overview

To delete an evaluation, you must first go to the central management overview.

  1. Log in to the 12Build Evaluator.

  2. Click on the Evaluations module in the menu.

  3. In the menu on the left, select the All Evaluations option. [Image: The Evaluations menu with the All Evaluations option selected]

Delete evaluation

From the overview, you can locate the relevant evaluation and take action.

  1. Locate the specific evaluation you wish to delete in the list.

  2. Use the action buttons at the end of the row for the relevant evaluation to perform the deletion. 

  3. Confirm the action if the system prompts you to do so.

Note: If the evaluation list has already been started, an email will automatically be sent to the evaluator and the initiator to inform them that the evaluation has been canceled.

Frequently Asked Questions (FAQ)

Can I undo the deletion of an evaluation? No, a deleted evaluation is permanently removed from the list. If the evaluation is still needed, you will have to add it back to the list or start a new individual evaluation.

What happens if the evaluator has already started filling it out? As soon as you delete the evaluation, the evaluator will no longer have access to the questionnaire for this specific section. Any (interim) answers already entered will be lost.

Troubleshooting

  • Symptom: I do not see the “All evaluations” option in the menu.

    • Cause: You likely do not have administrator or initiator permissions.

    • Solution: Contact the administrator within your organization to have your role checked.

  • Symptom: I only want to delete my own evaluation, but I do not see the button.

    • Cause: Different procedures or permissions may apply when deleting your own personal evaluations.

    • Solution: Refer to the specific article on deleting your own evaluations for the correct instructions.